At the business meeting of ICMS 2024 a majority of the participants felt the need for making some of the inner workings of ICMS more transparent. Everything here tries to summarize how things were done in the past, rather than restricting future chairs to make their own choices.
The typical ICMS conference takes four days, usually Monday through Thursday. There are invited plenary talks and talks organized in various parallel session.
We have also seen software demos, software fairs and posters.
At some point there is a call for sessions. The PC co-chairs decide which sessions will be accepted, rejected or possibly merged.
Accepted session chairs become PC members automatically; it is OK for session chairs to present in their own sessions; usually no money promised to sessions for inviting people.
Since the session chairs will become PC members, they will need to organize the review process, with the PC co-chairs taing the lead.
Invited and session speakers (including presenters of software) can submit extended abstracts. The entire PC decides acceptance with the PC co-chairs having the final say.
To get an idea, the following, e.g., is the timeline of ICMS 2020.
| Session proposal submission | 02 December 2019 |
| Session proposal decisions | 16 December 2019 |
| Short Abstract Submission | 24 February 2020 |
| Extended Abstract Submission | 27 March 2020 |
| Deadline for reviews | 25 April 2020 |
| PC decision on submissions | 27 April 2020 |
| Opening Date of Registrations | 01 May 2020 |
| Camera ready papers | 09 May 2020 |
| End of early registration | 18 May 2020 |
| Registration closed | 29 June 2020 |
| 7th ICMS in Braunschweig | 13-16 July 2020 |
It has been pointed out that it could be wise to move all of the above to earlier dates.
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